Posts Tagged ‘Email’

How to set up your email account on a Galaxy S3

The following instructions are for setting up your domain’s email address on a Samsung Galaxy S3:

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Firstly go to the Settings section of your Phone and scroll down to Add Account

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Then choose Email to enter your account settings.

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Enter you email address and password, then click on Manual Setup

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You will then be asked which type of account you would like to set up, in most cases this will be POP3

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You will then be asked for the address of your POP server which is mail.yourdomainname.co.uk (just replace yourdomainname.co.uk with your actual domain name)

You don’t need to enter a security type and the port number should be 110 (which it will be by default)

Then go to Next

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You then need to enter the settings for the Outgoing Mailserver. Tick the ‘Require Sign In’ box and then enter your email address and password again.

Then click on Next.

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You will then be shown additional account options such as receiving a notification when an email arrives.

If this is the main email account on your phone you can tick the box which says Send email from this account by default.

Then click on Next.

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The account is then set up. You can give the account a name if you wish and then enter your name, as you want it to appear in a recipient’s mailbox.

Then click on Next and you’re done.

The difference between POP3 and IMAP email accounts.

Many people may not even know this but when you are setting up your email
addresses there are two different account types you can set up – POP or IMAP.  POP3 is the standard on most email clients and it is the most widely used, but IMAP may be more suitable depending on how you want to handle your emails.

POP3

POP3 (Post Office Protocol 3) is the most widely used for email accounts. With
POP3, new messages are downloaded off the mailserver and stored on your email
client. So managing all operations on the account such as reading, deleting or
moving an email are all handled on your computer rather than on the mailserver.
This means the account is available whether you are online or offline and no
changes are communicated back to the mailserver.

Pros and Cons of POP3:

Pros:

  • POP3 is well supported in all email clients.
  • POP3 is faster than IMAP.
  • You can view and manage your emails offline.
  • Most email clients will allow you to keep a copy of email on the server.

Cons:

  • Your email can only be viewed on one device

IMAP

IMAP (Internet Message Access Protocol) differs from POP3 in that your emails are stored on the mailserver and all actions performed on the account are communicated back to the mailserver.

IMAP is useful for managing your account through more than one device. You can have the account set up at work, at home and on your phone, and anything you do on the account such as mark the email as read, or add a new folder etc will be seen the same way on each device. e.g You send an email from your phone and you can then see that in the sent folder on your
computer when you get home.

Pros and Cons of IMAP:

Pros:

  • Your email messages can be synchronized over multiple devices.
  • All folders -Inbox, Sent Items, Trash etc are available on all devices you use.
  • More than one person can simultaneously manage the same email account.

Cons:

  • You must be online to view your emails.
  • IMAP uses more bandwidth.
  • IMAP is slower

Email Scam – Internet Trademark Intellectual Property Rights

There seems to be a new wave of this particular scam email, usually from the ‘Domain name registration center in Shanghai’ or the ‘Domain name registration organisation of Asia’ or similar.

The email will read something like:

—–Original Message—–
> *From:* fiona [mailto:fiona@east-technology.org]
> *Sent:* 08 October 2009 08:34
> *To:* office@your-name-here.co.uk
> *Subject:* Re:Europeanarts-Intellectual property rights (To CEO)
> *Importance:* High
>
> Dear CEO,
>
> We are the domain name registration organization in Asia, which mainly
> deal with international company’s in Asia. We have something important
> need to confirm with your company.
>
> On Oct.7,2009, we received an application formally. One company named
> “Baldfiltering company” wanted to register the following domain names:
>
> your-name-here.asia
> your-name-here.cn
> your-name-here.com.cn
> your-name-here.com.hk
> your-name-here.com.tw
> your-name-here.hk
> your-name-here.cn
> your-name-here.tw
>
> and Internet Trademark:Europeanarts
>
> through our entity.
>
> After our initial examination, we found that the keyword and domain
> names applied for registration are as same as your company’s name and
> trademark. These days we are dealing with it. If you do not know this
> company, we doubt that they have other aims to buy these domain names.
> Now we have not finished the registration of Baldfiltering company
> yet, in order to deal with this issue better, Please contact us by
> telephone or email as soon as possible.
>
> Best Regards,
>
> Fiona
>
> **Auditing Department **

Do not be taken in by this, as it is nothing more than a misleading and dishonest marketing ploy.

They basically want you to contact them so they can explain the importance of you buying all those domain extensions from them.

If, for any reason you would like to buy the Hong Kong extension of your domain name that’s fine, but you should go through a trusted domain registration company.

The article in this link explains what happened when one domain owner replied. Notice the amounts they want to charge towards the bottom of the article. Also the many comments from other domain owners who have received similar emails.

Make the most of your Spam Filter

The fight against Spam is a significant challenge that you face daily, and it continues to be  one of the biggest problems on the Internet. Spammers are clever and they will continually conjure up new ways to bypass spam filters, so unwanted email will always be there, but you can dramatically reduce the amount of spam you receive if you use your Spam filter correctly.

Spam Assassin     spam

At Your-Name Here our choice of default Spam Filter is Spam Assassin.

SpamAssassin uses a variety of spam-detection techniques, that includes sophisticated scoring filters, Bayesian statistics, external programs, blacklists and online databases.

Used correctly, it can be a very effective deterrent against unwanted email.

How to configure Spam Assassin.

  1. Firstly login to your Plesk control panel.
  2. Click on the Mail icon under Services.
  3. Click on the email address you would like to configure settings for.
  4. Then click on the Spam Filter icon in the Tools section.
  5. In the Preferences section, you firstly set the score/tolerance level that email must hit before it is recognised as Spam. Each email is  scored between 1 and 10 . As an example, if you were to receive an email with the subject ‘Buy Viagra Now’ that would score 8 or 9 as it is obviously Spam. The default setting is 7, which is usually a good place to start, but if you feel Spam is not being recognised enough, you just lower it to 6 or 5 and see how it goes.
  6. The What to do with Spam section gives you the choice to remove Spam automatically when it comes to the mailbox, or still deliver the email and mark it as xxxSpamxxx. If you want to include into the subject line the number of points that messages score, type _SCORE_ in this box. This will help you determine the best score setting to have.
  7. Next is the Blacklist section which allows you block specific addresses or domains that you do not want to receive mail from. You can add muliple entries, seperated by a tab, a colon or a comma. If you do not want to receive anything from any address at a particular domain you can use * as a wildcard. Just type *@domain.com and any user at that domain will be blacklisted.
  8. Similarly there is also a Whitelist section. If you want to be sure you do not miss any emails from specific senders, you can add multiple entries to your Whitelist in the same way.
  9. Click on the Training tab to improve accuracy of spam detection by training the spam filter on the e-mail messages that you have in your mailbox. Simply highlight an email and click on ‘It’s Spam’ or ‘Not Spam’  Once finished with training, you can remove spam e-mails from your mailbox using your e-mail program or Horde IMP Webmail interface.
  10. Once finished with your spam filter settings, remember to click the ‘Switch On’ icon, and then click OK.

That’s it! Your Spam filtering is now enabled and set to your specific requirements. The settings can be modified at any time in the same area of your Plesk control panel.